Catalogue your collection simply and easily!

Designed by a librarian for easy cataloguing of print and electronic resources  – you don’t need to be a trained professional!

Functionality includes:

• A ready-to-use catalogue form with standard fields.
• Create your own forms and templates for different types of information.
• Unlimited custom fields to add your unique touch.
• Endless large text fields to capture all the details.
• Countless subjects to cover every angle.
• Support for specialist taxonomies.
• Create your own taxonomies for additional descriptors and tags.
• Infinite links to electronic items.
• Handles multiple print copies efficiently.

Intuitive Magic at Your Fingertips! 

Automate your cataloguing of published resources with AutoCat, which downloads bibliographic information from JISC Library Hub, Google Books, Library of Congress, specialist booksellers, national bibliographies, and other sources.

Just three steps:

1. 1. Scan or type your ISBN and choose your source.
   2. AutoCat does the work: creates a catalogue record, adds copies and an image of the book cover.
   3. Simply scan in your barcode numbers for the new copies.

One-Search Discovery

Users will enjoy the experience One-Search Discovery, where a single search connects you to a wealth of information library resources, much like your favourite internet searches.

• No complicated Boolean searches!
• Access books, documents, journals, e-books, online resources, and more… all from one search.
• Choice of sorting: date, by title, relevance ranking, etc.
• See image of the front cover or an icon.
• Hyperlinks to online resources and documents.
• User reviews.
• Badge so users can easily spot online items.
• Quickly get fewer relevant results with Refine-by Filters.
• Multiple browse options.
• Carousel of New Additions.
• ‘Ask Me’ link to send a message to library staff.
• Automatically re-sizes for computers, tablets or mobile phones.
• Ready out-of -the-box but also easily configurable: change field labels, fields displayed, etc.
• Choice of gadgets to display or hide.
• Flexible notifications gadget.

Flexible licensing means you only pay for what you need

Our information management software starts with:

• One Admin Licence for information staff.
• Capacity for 10,000 titles – irrespective of how many copies.
• Site-wide licence for information centre users.

Add more Admin Licences when you place your order or later if you find you need more.

Likewise, add more title capacity in batches of 5,000 records as required.

It’s totally flexible!

Configurable loans for your requirements!

With KnowAll Matrix set-up your lending, reservation and fines policies to your requirements from self-loan options to firmly controlled lending by library staff.

With the Lending Package you can:

• Set your standard loan length.
• Set items as Reference Only.
• Create borrowing privileges for types of users.
• Record new loans.
• Return loans.
• Renew loans.
• Send Overdue Notices (or not).
• Reserve items for borrowers.
• Dedicated self loan check-out / check-in page (optional).
• Manage fines.
• Set reservations policies.
• Manage and monitor reservations.
• Service users can view their own loans.

We are constantly improving our loans functionality, so this list is not comprehensive.

Trouble keeping track of contracts?

We have introduced Contract Management to help you keep track of contract details, deadlines and renewal dates.

Contract Management includes:

• Contract form to capture key details about your contracts.
• Record status, e.g. draft, redline, final, signed.
• View contracts coming up for renewal or termination.
• Upload different versions of the contract documents.
• Get alerts for contract deadlines.
• Link to Titles.
• Connect to Orders (requires Finance Module).
• Enforce contract terms when users search.

Make sure you are not missing break or termination dates! 

Keep track of orders, receipts, returns, and invoices

Add the Finance Module to your system if you need to keep track of  your purchasing and expenditure on purchased information resources.

The Finance Module includes:

• Record orders
• Enter dates received
• Keep track of returns
• Record invoice details
• Upload invoices 
• Allocate spending to cost centres
• Run multi-dimensional expenditure reports

Finance records are connected to the catalogue so you don’t have to duplicate title details. With it all in one system you can throw away your spreadsheets because you can still export to Excel or PDF when you need!

Why do you need this when your Accounts Department handle the payment of invoices? Rather than entries that say “books”, you will have full details of items ordered and whether the invoice should be paid.

Keep track of subscriptions and check-in serial issues

The Serials Module is designed for the messy world of subscriptions and keeping track of serial publications, like encyclopedia, law reports, multi-volume works and journals.

The Serials Module includes:

• Set the frequency of the serial.
• Predict issues.
• Check-in serial issues, loose-leaf updates, replacement volumes, and annual indexes.
• Get alerts for missing items.
• Make notes of claims for missing items.
• Cancel subscriptions.
• Renew subscriptions.

Make sure you are not missing out on vital issues or updates before it’s too late! 

Single Sign-On – secure and easy

Make it easy for your users to sign in so they get a better experience, and you get more informative usage statistics! There’s a small set-up fee but after that support for integration is included in your subscription.

Single Sign-On benefits include:

• Remove obstacles to search and browsing the catalogue
• Users get access to My Account
• Users can be imported from Azure Active Directory – saving you time
• More detailed usage statistics for you, so you can learn more!

Ready-to-Use Reports in all Modules

A game-changer for many information managers, offering:

• Instant Insights: Quick access to reports on circulation, inventory, and user engagement.
• Time-Saving: Eliminates manual data crunching, freeing up time for more critical tasks.
• Informed Decisions: Helps identify trends and make strategic choices for service improvement.

This feature simplifies managing your information centre, ensuring you have the facts and figures needed to serve your community efficiently.

Migration Jitters? Don’t Be Afraid – We’ve Got You Covered!

We have helped more than 1,000 clients on their transformation journey,

So, let’s embark on an adventure and turn the page to greatness!” 📚✨ Just leave your contact details with us.

Online help for Information Staff available 24/7!

We’re on a mission to create software that’s so intuitive, it’s like a walk in the park.

But in case you ever need a guiding hand, all our packages offer a complimentary Help Centre. Inside, you’ll find topics with fully illustrated step-by-step instructions that explain how to use our information management system.

Learn at your own pace, one step at a time. No need to blow your budget with expensive training courses.

We promise to keep your information private and secure.

There is nothing to install on your computer or servers – simply use a browser. All major browsers supported. Requires an internet connected computer, laptop or mobile device. 

• Cyber Essentials Plus Certification.
• Hosted platform with ISO 27001 information security certificate.
• GDPR Compliant.
• Servers in a secure data centre located in the UK or Europe.
• Monthly vulnerability tests carried out.
• Mirrored servers.
• Nightly backups off-site.
• Bailey Solutions keeps you up to date with new releases.
• Single database per client (not multi-tenanted).
• Server up-time guaranteed @ 99.8%.
• Meets WCAG 2.1 AA accessibility standards.

No IT required, no worries and no hassle.

Try our information management software before-you-buy with our free one-month trial.

• No payment or credit card details needed
• No obligation
• Simply register on this website using the form below.